AI Transparency & Responsible Use — Iron Noodle Technologies LLC

Effective Date: February 22, 2026 • Last Reviewed: February 22, 2026 • Review Cycle: Weekly

Iron Noodle Technologies LLC ("Iron Noodle," "we," "us," or "our") is committed to the transparent and responsible use of artificial intelligence across all of our products and services. We build AI-powered tools for law firms, and we understand the heightened trust, accuracy, and ethical obligations that come with operating in the legal industry.

This page explains how we use AI, what safeguards we maintain, and how we stay current with evolving regulations. We review this policy weekly to ensure it reflects the latest legal and regulatory requirements.

1. Our AI Principles

Human Oversight First

Every AI-generated output in our systems is subject to human review before it reaches clients, courts, or the public. AI assists—it does not replace—professional judgment. Our systems include approval gates, review queues, and escalation paths to ensure a qualified human is always in the loop.

Transparency by Default

All communications composed with AI assistance are clearly labeled. We do not present AI-generated content as human-authored. Every outbound email from our automated systems includes an AI disclosure notice, and our products are designed to help law firms meet their own disclosure obligations under ABA Formal Opinion 512.

Privacy and Confidentiality

We maintain strict data isolation between clients. Sensitive information—including data handled by legal, human resources, and security departments—is processed exclusively on local, private AI infrastructure that never transmits data to third-party cloud services. Attorney-client privilege and confidentiality are architected into our systems, not bolted on as an afterthought.

Accuracy and Accountability

AI-generated content may contain errors or omissions. We acknowledge this openly and build our systems accordingly. All AI outputs include appropriate caveats, and our tools provide audit trails so that every AI-assisted action can be traced, reviewed, and corrected.

2. How We Use AI

Products and Services

Our products use AI to help law firms operate more efficiently. Specific AI applications include:

AI Voice Agents: Automated phone answering and client intake, with clear verbal disclosure that the caller is speaking with an AI assistant
AI Concierge: Video and voice-based intake with real-time AI assistance, clearly identified as AI-powered
GetDocs.ai: Document intake and processing with AI-assisted classification and data extraction
NB OS: Our operating system for law firms uses AI for task routing, research monitoring, workflow automation, and operational analytics
Cogent CRM: AI-assisted lead scoring, follow-up automation, and communication drafting

Internal Operations

We use AI in our own operations for research, content drafting, data analysis, and workflow automation. All AI-composed communications sent on behalf of Iron Noodle include a disclosure notice.

What AI Does Not Do

AI does not provide legal advice. Our tools assist licensed attorneys—they do not replace them.
AI does not make final decisions on case strategy, client acceptance, or legal filings without human approval.
AI does not access, store, or process client data across firm boundaries. Each client's data is isolated.
AI does not override attorney judgment. All AI recommendations are presented as suggestions for human review.

3. Data Handling and Privacy

Three-Tier Processing Architecture

We route AI tasks through a privacy-conscious architecture designed to keep sensitive data local:

Privacy Tier (Local Only): Legal, HR, and security data is processed exclusively on local infrastructure. This data never leaves the client's environment or touches third-party AI services.
Simple Tasks (Edge Processing): Routine operations like summarization and classification use lightweight AI models that minimize data exposure.
Complex Tasks (Cloud AI): Advanced analysis and strategy tasks use leading AI models through secure, encrypted API connections with strict data handling agreements.

Third-Party AI Providers

For cloud-based AI processing, we use providers that maintain SOC 2 compliance, data processing agreements, and zero-retention policies for API inputs. We do not use AI services that train on customer data. Our current providers include Anthropic (Claude), OpenAI (GPT-4), Google (Gemini), and xAI (Grok), accessed through secure API endpoints.

Data Retention

AI interaction logs are retained for audit and quality purposes in accordance with our Privacy Policy. Clients may request deletion of their AI interaction data at any time.

4. AI Email Disclosure

All outbound emails composed with AI assistance include the following disclosure:

Notice: This message was composed with AI assistance. While reviewed for accuracy, AI-generated content may contain errors or omissions. This communication does not constitute legal advice and should not be relied upon as such. Iron Noodle Technologies LLC disclaims liability for actions taken based on AI-generated content. Contact noodles@ironnoodle.com with questions.

This disclosure is automatically appended to every AI-assisted email and cannot be removed or overridden. It is designed to comply with:

ABA Formal Opinion 512 (AI disclosure obligations for attorney communications)
FTC Section 5 (prohibition on deceptive practices, including undisclosed AI content)
State consumer protection laws requiring AI transparency

5. Regulatory Compliance

We actively monitor and comply with AI regulations across all jurisdictions where we operate. Our compliance posture is reviewed weekly by our legal and security teams.

Regulation	Jurisdiction	Status
ABA Formal Opinion 512 AI disclosure, competence, supervision	National (ABA)	Compliant
FTC Section 5 Deceptive AI practices	Federal	Compliant
Arizona Bar AI Guidance State bar ethics requirements	Arizona	Compliant
Utah AI Policy Act (S.B. 149) AI disclosure for regulated industries	Utah	Compliant
Texas TRAIGA (HB 149) Responsible AI governance	Texas	Compliant
Illinois HB 3773 AI in employment decisions	Illinois	Compliant
Colorado AI Act (SB 24-205) High-risk AI in legal services	Colorado	Preparing — Effective June 30, 2026
California AI Transparency Act (SB 942) GenAI watermarking and disclosure	California	Monitoring — Effective Aug 2, 2026
EU AI Act (Annex III) High-risk AI in administration of justice	European Union	Monitoring — High-risk rules Aug 2, 2026
Federal AI Policy Framework Executive Order (Dec 2025) preemption framework	Federal	Monitoring — Pending implementation

6. For Law Firms: Your Compliance Obligations

As a law firm using Iron Noodle products, you maintain independent ethical obligations regarding AI use. We build our tools to help you meet those obligations:

Competence (ABA Rule 1.1): Our documentation, training materials, and support help you understand what our AI does and does not do.
Confidentiality (ABA Rule 1.6): Our three-tier privacy architecture and data isolation ensure client data is protected. We provide documentation of our data handling practices for your records.
Communication (ABA Rule 1.4): Our products include configurable AI disclosure notices that you can adapt for your client communications.
Supervision (ABA Rules 5.1/5.3): Our approval gates, audit trails, and review queues give you the oversight mechanisms required for supervising AI-assisted work.
Candor to Tribunal (ABA Rule 3.3): All AI-generated content is clearly marked, and our tools include verification workflows before any content is submitted to courts.

7. Reporting and Contact

If you have questions about our AI practices, believe an AI system produced an inaccurate or harmful output, or want to request information about how AI was used in a specific communication, please contact us:

Email: noodles@ironnoodle.com
Phone: (888) 446-4490

We respond to all AI-related inquiries within two business days.

8. Changes to This Policy

We review this AI Transparency policy weekly to ensure it reflects the latest regulatory requirements, industry standards, and our evolving AI capabilities. Material changes will be noted with an updated "Last Reviewed" date at the top of this page. We encourage you to review this page periodically.

For significant regulatory changes that affect our products or your obligations, we will notify active clients directly via email.

Review Schedule: This policy is reviewed every Monday by our legal and compliance team. The next scheduled review is the week of March 3, 2026.
Last Regulatory Scan: February 22, 2026 — No new enforceable regulations since last review.

See also: Privacy Policy • Terms of Service